Booking Terms & Conditions 

The following terms & conditions are for public day tours, private day tours and transfers only.

Click on this link for Terms & conditions for overnight tours. 
By making a booking you will be accepting these booking terms and conditions on behalf of yourself and all other persons pursuant to the booking made by you.
Payment for public day tours
Payment is due before a tour commences. Entry fees to attractions are not included unless otherwise stated. Payment may be made online through the Roots Travel website, by telephone, or through an agent of Roots Travel.
Amendments to Bookings
Name changes can be made free-of-charge. Tour date changes can only be made if we are able to sell on your ticket for the tour you had originally booked for.
 Refunds - tour cancellation by passenger
 Tickets bought from a Roots' agent:
 Cancellations >28 days before departure = 20% fee
 Cancellations 14-28 days before departure = 50% fee
 Cancellations <14 days before departure = No refund
 Tickets bought by telephone, email or online:
 No refund
Refunds - tour cancellation by Roots Travel
If we cancel the tour before departure we will refund all monies paid by you. We regret we cannot meet any expenses or losses you may incur as a result of any inconvenience suffered - you will not be entitled to any compensation from us for the loss of the tour (please see 'Insurance' below).
The departure time is stated on your ticket. It is the passenger's responsibility to arrive at the departure point on time. There are no refunds for late arrivals. There are no refunds for unforeseen circumstances, eg. delays due to heavy traffic, bad weather etc.
Travel Documentation
You must show your e-ticket to join a Roots' tour. You can print your e-ticket or show your e-ticket on a mobile phone or other electronic device. Student cards must be available for presentation to qualify for the student rate.
You are advised to take out insurance to cover you in the event that you have to cancel your booking or to cover any expenses or losses arising from the cancellation of a tour made by us.
Payment for private tours & transfers
We require payment of a 20% deposit to confirm a private tour or transfer. The remaining 80% balance will be due no later than 7 days prior to departure. We accept payment by bank transfer, cash, credit and debit cards. Payment by credit/debit card incurs a 3% charge. We reserve the right to cancel a tour if full payment is not received by at least 7 days in advance of the tour.
Refunds / Cancellations for private tours & transfers
You must inform us in writing if you wish to cancel a tour or transfer. We will refund all monies paid for cancellations made by the passenger more than 28 days before departure. The 20% deposit is forfeited for cancellations made more than 7 days but less than 28 days before departure. Cancellations made within 7 days of departure incur the full fee. If we cancel a tour before departure we will refund all monies paid by you. You will not be entitled to any compensation for the loss of the tour, however, we will try to find alternative transport arrangements for you.
Passengers permitted to travel
Passengers must be at least 18 years old to travel alone on a tour. Under 18s are welcome to join a tour but they must be accompanied by an adult of 18 years old or over. Regrettably, passengers under 3 years old are not permitted on a Roots public day tour (see 'Travelling with children' below) but under-3s are permitted on private tours.
Travelling with children
Children must be at least 3 years old to travel on a Roots public day tour. Each child must have their own seat and be accompanied by an adult of at least 18 years old. We do not have child fares but children are entitled to the student rate. Please note that our tour buses have very little room for child buggies - we can only accept small collapsible buggies. You must inform us in advance that you will be bringing a buggy. If not, we cannot guarantee that there will be sufficient space.
Variation of Brochure / Alteration of tour
We reserve the right to vary the services described in our website and brochures. You have the right to cancel your booking without penalty should we vary the tour after you have made your booking, but before departure of the tour. The tour leader reserves the right to alter the itinerary during a tour to take into account weather conditions, roadworks, accidents, etc.
You are responsible for the conduct of all members of your group and you indemnify us against any liability for damage caused by you. We reserve the right to terminate the tour if behaviour is deemed to be unreasonable by our staff.
You must immediately inform your driver-guide who will try to resolve your complaint. If this is not possible, please contact us within 14 days of your tour. We deal promptly with all correspondence relating to complaints.
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Tel: +44 (0)1223 479532
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